Documentation of your art work:

Jonathan Ruth has agreed to conduct a two class session photography workshop for the seminar. However, the dates he is available will be November 15 and 17, the Tuesday and Thursday before our opening, but during our class time. So we're looking at 50 minute sessions. I know that we'll be pretty busy with prepping and installing, but do you think this is doable. There's not much we can do in 50 minutes at the exhibit space, and we're likely to get much more done during longer work sessions, such as evenings and weekends leading up to the 19th. This workshop will help you prepare for your PowerPoint presentations scheduled for December 1 and 6, possible the 8th as well. Thoughts?

Food

My thoughts are this... As far as food we probably want to see what we can have donated from restaurants first.

http://www.samsclub.com/sams/search/searchResults.jsp?searchCategoryId=all&searchTerm=frozen+appetizers&fromHome=yes&_requestid=59227

Pending on where we stand at that point I can ask at Sam's Club if they would give any kind of a discount over and above member discounts. I'm going to bet donations are out because it's a division of Walmart and they probably need to get corporate approval and we all seem to be running into conflicts with corporate organizations as far as time constraints.

I've had some of the Nancy's brand products over the years and those are always good. We can always bring in a micro to heat things in the backroom if we have warmers. Mine isn't huge so I can tote that for warming the foods. But, we'll probably want a 2nd one.

And I'm betting I could finagle a couple teens that would man the micros for us that day. Not that their Mom would object to slave labor. :) Jerrye's probably got one that would do that too! And I know a couple young ladies that are still gushing over him and can't wait to see him in concert! :)

I have a decent freezer here to store some foods if we need to order in advance or maybe we can ship to the store and I'll pick it up the day before. We may need some things to thaw so we wouldn't want to wait till that day.

The dessert things are normally good too like mini cheesecakes and things and they have a GREAT fresh bakery.

And we know I have the membership. (P.S. as students we can all get the membership there. When I signed up they gave a gift certificate to students which was about 1/2 the membership cost and I saved OVER that amount in the first trip.) I've never NOT saved on anything in there based on volume. And I've yet to be disappointed on the quality. So, even if they don't donate we would get reasonable prices if all want to chip in something and give me an idea of what quantities and what you would like.

Yesterday's gathering

We started to detail the necessary items for both the preparation of the space as well as the installation and opening reception. They are listed below, please indicate what items you can contribute and/or obtain for our purposes. I have indicated the ones that have volunteers.

1. Rollers/refills (we can purchase these, but if you have a roller pan and roller handles, please sign up for those. I can bring a pan and roller handle.)

2. Floor covering (Rosin paper seems to be the materials that is discussed most, but we should test it to see if it will satisfy our needs. Shawn has some at his home; can you bring it to seminar on Tuesday?)

3. Brushes (we'll need a few for cutting in and some detail work. I can bring in a few.)

4. Pedestals (can someone check with Brian Harper to see if we can borrow some from the gallery for the week-long run of the exhibit?)

5. Black duct tape (used for closing seams on floor covering and creating a repetition of the ceiling grid.

6. Staple guns/staples (does anyone have a staple gun? I can bring in one.)

7. Table cloths (it would be better to bring in such rather than purchasing. I can bring in a few, but we'll need a few more I'm sure.)

8. Plates/cups/utensils, and serving platters (we can purchase these as we get closer to the event, if need be.)

9. Small can of black flat paint and a few cans of black spray paint (used to touch up details after removing ceiling tiles. We can purchase later. In fact, there are many items that we can get at Home Depot in one fell swoop.)

10. Card tables, or some kind of easily transportable tables (so that folks can take a break and have a place to set down their refreshments. Randilyn will have guest who will be signing, so they will definitely need to set their things down in order to do so.)

11. Chairs (can't get them from the university, they are only for on-campus events. I have four folding chairs I can bring, who else can bring some in?)

12. Sandwich board (who can make a sandwich board to set out front on the side walk announcing the event?)

13. Vinyl letters (Zhalda and Katie have taken on the responsibility of organizing this feature: the title of the show and the names or all participants that can be applied to the front window. Check with Donna Stallard to see who she used for the gallery, she can get us a discount.)

14. Black extension cords (we'll likely need several given the scarcity of outlets at Preston's. Need to check on the electrical load of clamp on lights)

15. Step ladders (Shawn has volunteers two, but a few more might not be a bad idea.)

16. Food (I think we can get this covered by pitching in a little kitchen duty, Sam's club, local restaurants. What can you bring to the party?

17. A large hot-beverage server and a few hot food chaffing dishes with sterno ( November 19 might be a chilly evening, so we'll want to have something warm to serve guests.)

So there's what we came up with. I'm sure we can add to the list as the date gets closer. Since there seems to be a local shortage of clam on lights, do any of you have any that you can donate for the week of the show? Or, do we have any other ideas for lighting?

The Facebook event.

I set up an additional Facebook account under my student e-mail for the event. I thought I could put you and Shawn on there as moderators but apparently I can't for an event. So, let me know what you want me to change there. http://www.facebook.com/event.php?eid=163082070450251

Prices

I ran into Lowe's yesterday and checked prices on the red rosin rolls and they were $11.97. It looked like all the prices were going to be the same. They had the same going for the paint rollers and even the little kits that had everything you need for $9.97. They had plenty of the paper rolls but I did not see any of the clamp on lights. I think we need to go to Home Depot and see how many are available. It would be bad if they did not have enough in stock. I only saw the one at HP.

Just a thought...

With the Student Show at IUS last fall the Dirtbags stemmed off and had the Reject Show.

We'll have all the open space at the front of Preston's. What if... We open that area up for other students to put a piece in? It would be a way to honor Preston's even further. Not in the area we'll be hanging our art. But the unfinished places.

It could be open to all the foundations people through juniors. We could have a designated time they have to come to hang their piece and they would have to come hang it themselves. And we could restrict it to one piece so we don't have someone putting up a 1/2 dozen and no room for others.

We could call their show Eclectic. LOL (Hi WIL!)

Postage

http://postcalc.usps.gov/Postcards.aspx

I took the liberty of looking it up. The small cards are .29 and the large are .44 cents.

Also, I'm not seeing the cat and dog stamps that I bought that benefit the animals anymore. Possibly they were discontinued. Whomever picks them up for us can ask if they are available still. It cost no extra and benefitted a good cause.