Prices

I hit a few of the places yesterday that I thought would be good for the paper products and cups. It looks like Big Lots had the best prices and the nicer items. I will take care of this part of the reception and the coffee maker rental. I also stopped at Blimpie and their party sub is either 3 footer for 44.99 which is 36 pieces or 6 footer for 79.99 with 72 pieces and it is a 24 hour notice. I am also calling the Pie Kitchen to see if they could donate a few things. I will keep you posted.

Vinyl Letter Update

I contacted a couple local places to get some round-about prices on vinyl lettering. "Fine Signs and Graphics" which is off Blackstons Mill Rd. said a 2ft tall by 6 ft wide area would cost roughly $90.00 and that is ready to apply. They do local installtion for $75.00, but if they were to make any mistakes during installtion they would correct it free of charge.

I also contacted "Sign Now" in Clarksville and a 2ft by 6ft would be estimated at $60.00. Forgot to ask about installation though. I'll check back later about that. When Zhalda spoke to Donna, this is the place she said they get vinyl from for the gallery shows. I told the man that is was for IUS fine arts, he said we would get a discount, but he wasn't able to say exactly how much right then.

Both places said the turn around time is 2 days. So that's good.
Zhalda and I are going to make a mock up with the title, names, and fonts for the chosen company to have a visual of what we want.

Recap

Please send Shawn 2-3 images, not necessarily ones that will be exhibited, so that he can include them on the website. Send as jpg, 800 pixels wide, 72 dpi. They will be included with final drafts of statements and resumes.

Jonathon, has PattyCakes made a commitment to us?

Brian Harper and I will be purchasing lights from the BFA and BA accounts and then sharing our wealth with each exhibit.

Insty Prints in Jeffersonville is the printer for the announcements. Talk to Denise Freville, 282-9442. We will likely use the procurement card. 1000 at the larger size will be about $350. Using the gallery mailing list will be about $130 in postage.

Send Connie via email the amount of cash you're contributing to food and paper/plastic products. Also send her what you will be preparing on your own, such as cookies of whatever.

Jerrye will donate the rental of the cider warmer.

Final artist's statements due November 8. Please have them ready for 'publication'.

Final resumes due November 3, please have them also ready for 'publication'.

Please plan on working sessions November 5&6, the more time the better.

23 days till showtime!

Announcement

Heres the announcement front. if you want the back let me know and i'll export it.

Don't forget to email me... and reception update.

I'll keep what everyone gives private so no one is pressured. But, in fairness, we will need some cash for overhead costs for food and paper goods. I'm going to look at the Power Point and resave it with a different name and see if I can save it some other way too and resend that.

In there is not only some of the frozen foods at Sam's but paper goods as well.

And when you're offering to bring a dish don't forget I'm estimating about 200 people at this point. We may have less but we don't want to be caught off guard at the last minute.

Some may not have heard at the end. I can get a 22# bag of ice for a little over $3 there. But we'll need coolers to hold the ice. My kids took mine camping and the plug is gone now. :( Brian said he has one but I suspect we'll need more than that.

I have a small micro that I'll bring in case we need to warm anything. If anyone else has a 2nd we may want to have that there just in case.

Our Checklist for the Gallery

This is the checklist I've come up with. Feel free to let me know if the order of things needs to be changed but this is strictly pertaining to preparing the space for installation.

• Remove ceiling tiles
• Paint walls
• Place drop-cloth (Can be done before the painting too)
• Grid the floor with duct tape
• Hang Work (Or perhaps we can use cardboard to mock up where things will hang)
• Arrange Lighting
• Set up reception area (Perhaps this should include cleaning the carpet in the front?)
• Place lettering on the windows
• Have the Show!

If I've forgotten anything, please let me know. However, I only intended this as a general checklist so its going to be lacking several details.

Brian asked me to coordinate the food/reception portion of the event.

Please use this tread for your input on what you will provide.

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Thus far I have 2 helpers to serve warm and serve any food.

What I'm bringing is the punch bowl and I'll make a sherbert punch for the event myself.

I've got at least two chargers and wooden bowls for chips, bread, etc. I've contacted the artist that made the stoneware chargers to see if they can loan us anything to use and I'll post when I've heard back.

If no one has warmers I'm thinking maybe the cafeteria may loan them to us overnight if they have any? I'll go Thursday afternoon and see if I can reach the woman that runs the kitchen.

Jonathan is contacting some restaurants to see if they will contribute and if we don't hear anything by Thursday with that is there anyone else that can make some phone calls to restaurants and possibly bakeries this weekend with me? We need to know who is donating before we can plan to much on what to bring.

Fran mentioned someone willing to do some baking for us.

Also, since this is out of pocket for us what is in each of our budget financially for purchases? As I've said, I can get the discount at Sam's since I'm a member and I can see if they'll give us any additional percentage off.